Case Study:
Rowdens Console and Storage
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Job Spec

Rowdens Chartered Accountants approached us back in 2017 to collect and shred 5 sacks of their confidential waste paperwork. They were also in need of a secure storage solution for their 50 archive boxes of aged business paperwork.

Obstacles

When the new law was passed for the General Data Protection Regulation, (GDPR) in May 2018, Rowdens wanted a more secure storage system for their day-to-day office waste paperwork as open confidential sacks in their offices were not secure and susceptible to data breach.

Solution

Identity Destruction Ltd provided a lockable and secure console cabinet for Rowden's offices to securely store their day-to-day confidential waste paperwork. We also took on additional secure storage to specifically store Rowdens archive boxes.

Here's some of the Rowden accountancy team… Jonathan, Cassie and Penny with their lockable console cabinet

Rowdens motto, is 'Don't bin it - shred it'! All their waste paperwork is securely stored in their lockable console cabinet in preparation for us to collect and shred!

We collected Rowdens 50+ archive boxes and transported to our fully CCTV managed and alarmed archive storage facility

The archive boxes are stored until they hit their 7-year threshold and then cross shredded and a Certificate of Destruction supplied for GDPR records

Outcome

Rowdens are now in their 6th year of receiving our 4-weekly console shredding collections and enjoy the peace of mind that their day-to-day paperwork is securely stored in their offices and collected, shredded and recycled every month. They also enjoy the peace of mind their boxes of archived business paperwork are stored safely and securely in our alarmed and CCTV managed storage facility.

Feedback

Even though we pride ourselves on being digital accountants with our internal processes and paperwork held in the cloud and virtually all our clients using cloud systems, it is surprising how much paper still arrives in the office on a daily basis, all of which needs dealing with in compliance with GDPR.

Having John, Clare and their brilliant team at Identity Destruction take care of all that for us is a huge relief and frees us to do what we do best, looking after our clients' best interests as their accountants and tax advisors. The console service is fantastic. The locked console sits neatly in the office as part of the office furniture, all confidential waste is put in there after scanning and regularly collected by Identity Destruction every 4 weeks. The system works perfectly and takes care of a potential massive headache for us.

Prior to using Identity Destruction, we were using a national firm for our storage and shredding. This was not only bad value, but they were a nightmare to deal with. Best move we made! PS Despite taking the day job very seriously, they post the coolest, silliest videos on LinkedIn. Check them out!

Mrs Penny Rowden FCA – Director Rowdens Limited